May 20, 2008

LENT TOWNSHIP BOARD OF SUPERVISORS MEETING

OFFICIAL MINUTES

The meeting was called to order by Chair, Gene Olson, Also present were Supervisor, Lyle Johnson, Treasurer, Pam Olson, and Clerk Laura LeVasseur.

Public in attendance were: Mark Rustin, Annette Olson, Kerry Olson, Scott Olson, Don Mudrick, Dody Johnson, Bea McKusick, Dave Miller, Anne Thom, Bernice Woods, John Stewart, Milt Patrick, Patty S., Karl Angst, Jerry Schroeder, Jake Vogt, Ryan Agnew, Mike Olson, Mike Willcoxen, John Evasku, Dan Smith, Jaymes Smith, Dustin Smith, Jonn Olson, Ken and Vivian Olson, Kerwin and Cindy Paulson, Martha Glanville, Kurt Williams, Jim Bernsch, Joe Meyer, Harley Meyer, Bruce Hoppe, Bob Trombley and Julie Trombley.

Pledge of Allegiance was recited.

Gene Olson requested to review the meeting agenda.  Gene Olson requested to add the Falcon Ridge Golf Course liquor license renewal to the end of the agenda as well as appointing representatives to various committees.  Lyle Johnson moves to approve the agenda with the changes, Gene Olson seconded.  Motion approved.

Lyle Johnson moved to accept clerk Roxanne Kahler’s resignation as of Friday May 9, 2008.  Gene Olson seconded.  Motion approved.

Appoint new temporary clerk Laura LeVasseur.  New temporary clerk Laura LeVasseur was asked to recite the Official Oath of Office to the audience.  Notary Public Annette Olson was present notarize the document. 

Appoint new vice chair, Gene moves to appoint Lyle Johnson, Lyle Johnson seconds. Motion approved.

Lyle Johnson moved to remove Dave Milles, Roxanne Kahler, and Bernice Woods from checking account and replace with vice chair Lyle Johnson, clerk Laura LeVasseur, and deputy clerk when selected.  Motion was seconded by Gene Olson.   Motion approved.

            Lyle Johnson moved to approve the consent agenda:

1.       Net pay for payroll period ending 4/19/08 of 4 checks totaling $3,261.39.

2.       Net pay for payroll ending 5/3/08 of 3 checks totaling $2,885.75.

3.       Claims list for approval of 34 checks totaling $43,429.33.

4.       Net pay for regular May payroll of 8 checks totaling $2,915.55.

5.       Net pay for Payroll period ending 5/17/08 of 3 checks totaling $3,431.14

Consent agenda totaling $55,923.16.  Gene Olson seconded.  Motion approved.

Gene Olson moved to approve the April 15 minutes.  Lyle Johnson asked that on the April 15^th board meeting minutes the paragraph on the bottom of page three that read “G. Olson reported a draft copy on the City of Stacy and Lent Township orderly annexation involving eight parcels east of Interstate 35 and south of the City of Stacy the Lent Township attorney, Peter Tiede of Murnane Brandt, has been received. Property map and identification descriptions need to be completed and added to the draft. G. Olson reported that the orderly annexation is being very productive.  (I think this paragraph is worded somewhat awkward – what do you think of below?)” would be taken out and replace it with the paragraph “G. Olson reported that a draft copy of the Orderly Annexation Agreement with the City of Stacy has been received from Lent Township attorney, Peter Tiede of Murnane Brandt.  This OAA involves eight parcels of land east of I-35 and south of the City of Stacy.  The clerk will add property map and identification descriptions before forwarding this draft to the City of Stacy.  G. Olson reported that the orderly annexation is being very productive.”  Gene Olson moved to approve the minutes with the changes.  Lyle Johnson seconded.  Motion approved.

Gene Olson asked for May 12 staff meeting minutes.  Lyle Johnson moved to accept the minutes as presented by the clerk.  Gene Olson seconds.  Motion approved.

OLD BUSINESS

RTC Draft- Ordinance revisions

Two proposals have been received on the RTC Draft ordinance revisions.  Granger proposal and Murname proposals have been reviewed.  At this time, the Planning Commission is going to step in.  No decisions have been made yet.

Park commission needs to replace Dave Milles.  Gene Olson made a move to appoint Lyle Johnson as Representative to the Park Commission.  Lyle Johnson seconded.  Motion approved.  Chair of Park Commissions, Brian Randt, reports that 72 surveys have been returned by the community. Top four votes are as listed:

1.       48% walking nature paths

2.       Ice skating rinks

3.       Tie for swimming pool and playground equipment

26% of the people surveyed wanted something around Swanberg Field, 58% wanted something around Reiger Olson Field. 

Road reports

As reported by Lyle Johnson, see attached.  Gene Olson reports that he has received two quotes on lime rock and gravel mix.  Do not have a final decision, yet.  Dust control has also been contacted by Gene Olson.  Eight miles of township roads are to be treated; these are the most heavily trafficked roads. 

Treasurer’s comments

Pam Olson reports that the checking account at Associated Bank has been closed.  It has been moved to First State Bank of Wyoming.  Interest is at 2.25% and is insured to $500,000.00. 

Supervisors’ comments

Lyle Johnson moved to adopt 2008 Public Notices of Lent Township Regular Meeting Dates.  Gene Olson seconded.  Motion approved.

NEW BUSINESS

Fire Department Issues

Fire Chief Kerry Olson representing the Stacy-Lent Fire Department is asking for permission to get a one day liquor sale for Dance Fundraiser at the Fire Barn, in October.  The fundraiser is to help raise money for class A uniforms that is not in the budget.  Gene Olson moved to allow the “firemen” to host a fundraising Dance at the fire hall in October and have beer served by the Stacy Lyons.  Lyle Johnson seconds the motion.  Motion approved.

Planning Commission

John Stewart reports there have been two complaints by residents.  Property located at 9008 Lent Trail is being used as a “junk yard.”  John Stewart did an inspection and found trash, old vehicles, hundreds of tires and a wrecked trailer home.  A previous complaint had been filed with the county and are waiting information.

Property located at 30351 Fir Trail had a complaint filed that they are hauling wood in to their land and selling it as fire wood and might possibly be impacting on wetlands.  Owner does need a conditional use permit to sell fire wood.  Owner did not apply for a sign permit.  A letter will be sent to the owner to tell him to appear at the Planning Commission Meeting.

Conditional use permit was applied for by Dan Smith, Jaymes Smith, and Dustin Smith to operate a Marine Business at 34850 Forest Blvd.  Lyle moved for approval on conditional use permit for Country View Marine, as long as all conditions are met.  Conditions are no painting, fiberglass, or gel coat work to be done on property.  A fence needs to be placed to the south of the property, because of concerns by neighbor, need all conditions from planning commission.  Gene Olson seconded.  Motion approved.

Can’t understand what the motion is (Amendment and land use regulations. A Public Hearing was held May 14, with no public comment.  Closed at 8:04 p.m.  Gene moved to adopt.  Lyle Johnson seconded.  Motion approved.

Motions to Rescind

Lyle Johnson moved to rescind the motion made at the April 15, 2008 town board meeting for a closed meeting.  Gene Olson seconded.  Motion approved.

Motion to rescind the motion from April 15, 2008 Town Board Meeting, made by Mr. Milles, to appoint Ms. Granger to the Board of Adjustments.  Lyle Johnson moved to rescind this motion.  Gene Olson seconded.  Motion approved. 

Gene Olson moved to appoint Mike Wilcoxen and Dave Carlson to the Board of Adjustments, to replace Mr. Bilunas and Ms. Granger.  Lyle Johnson seconded.  Motion approved

How to Replace Supervisor

A notice has been posted on the website, boards, and in the Post Review, for a public notice informing anyone interested in filling the seat of the Supervisor to send a letter stating their interests and qualifications.  The Town Hall will be taking letters up until Friday, June 6, 2008.

How to Replace Clerk

There is a temporary Clerk on board now, Laura LeVasseur.  The board will come up with a job description.  The Board may take word of mouth recommendations or advertise to fill the clerk position permanently.

Upgrade Jack Kramer’s Contract

Gene Olson moved to increase Jack Kramer’s fee from 70% to 75%, because he will be more available to answer questions until a permanent clerk is on board.  Motion is seconded by Lyle Johnson.  Effective as of June 1, 2008.  Motion approved.

Voting for Kids-North Branch Schools

Lyle Johnson moves to approve the letter sent by North Branch Area Community Education to host a Kid’s Vote Project at the Lent Town Hall.  Gene Olson seconded.  Motion approved.

Nature Preserve-Letter of Credit

Nature Preserve Development is requesting the Board’s approval to release the “letter of credit” that was required in the development agreement for Nature Preserve.  The letter is at the county, but need Boards approval to get the letter returned.  Lyle Johnson moved to approve the letter of credit.  Clerk Laura LeVasseur, to send the letter to the county to release the Nature Preserve letter of credit.  Gene Olson seconded.  Motion approved.

May 28, 2008 there will be a Public Hearing at the County in the board room at 9:40 a.m.  The purpose of the meeting is to provide information and to receive comments regarding the proposed amendment to the Chisago County Comprehensive Parks and Trails plan park and trail acquisition and development goals that have been identified by Franconia and Lent Townships.  Plan has been presented and reviewed by the County.  The County needs to officially accept the plans before we are eligible for funds from the county.

Orderly Annexation

City of Stacy

There will be a Public Hearing on May 27, 2008 at 6:00 p.m. at Stacy City Hall to have the final meeting.  A board meeting will be held right after the meeting, with Stacy, to possibly adopt the Orderly Annexation Agreement.  It is beneficial to Stacy, it also gives Lent a number of years of a promise that they will not try to expand their boundaries, unless it is a willing land owner who wishes to join the City of Stacy. And Lent will be agreeing not to protest the decision.  This is one of the first times that this Board has worked in harmony with Stacy. 

Milles Proposal- unsolicited

Mr. Dave Milles wishes to withdraw his proposal from the May 12, 2008 Staff meeting.  

Bulk Mailing Permit Usage

Bulk Mailing Permit is for Newsletter only.  Only the Township Clerk and Treasurer are authorized to use the bulk mailing permit.

Falcon Ridge Liquor License

Falcon Ridge Golf Course needs to renew their liquor license for the 2008 year.  Lyle Johnson moved to approve the Falcon Ridge Liquor license application.  Gene Olson seconded.  Motion approved.

Appoint Representatives to Various Committees

Gene Olson suggests appointing Lyle Johnson to Parks Committee.  Gene Olson suggests appointing himself to the Planning Commission and Board of Adjustments.   

Upcoming meetings

Public Concerns

Karl Angst, a Lent Township resident, has an application for a variance, missed out on public hearing, and wants to know if the board will be able to make a decision on this. Gene Olson asks if the Board of Adjustments has been out to look.  Mr. Angst responded that Mike Olson has been out.  Gene Olson noted that the Board of Adjustments had just been appointed tonight and that they would contact Mr. Angst to make an appointment.  Mike Olson noted that the Board had been out to the property of Karl Angst, and is requesting that Mr. Angst get the line surveyed, before a decision can be made.  Karl Angst asked the Board “Would it be possible to have some sort of a legal document, which freed Lent Township, of any liability, regarding the property line?  The letter would state that I (Karl Angst) would be responsible and not Lent Township in the event that the garage was over the property line.”  Karl Angst states that he is “Over-confident” that he will be over 20 feet inside the line.  Mr. Angst was instructed by Gene Olson that he could not answer that question and that a lawyer needed to be contacted.  Mr. Angst was instructed that if he wanted to hold a Special Meeting, he would need to pay for ($135.00 total for the Board Members).  He would need to give five days notice to hold the Special Meeting.

Dave Milles has a petition signed by 17 residents asking to be considered for dust control to Fir Trail, west of Falcon Avenue.  Petition was given to the board.

Gene Olson motions to adjourn meeting.  Lyle Johnson seconded.  Motion passed.

Meeting Adjourned at 8:16 p.m.

__________________________                                            ____________________________

Board Chair Signature                                                               Clerk Signature