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Welcome to Lent Township 33155 Hemingway Avenue Stacy, MN 55079 Phone: 651-462-3009 Fax: 651-462-2991 |
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March 18, 2008 Lent Township Board Meeting Official Minutes
In attendance were Supervisors Gene Olson, Dave Milles, Lyle Johnson, Treasurer Pam Olson, and Clerk Roxanne Kahler.
Public in attendance were Bernice Woods, Ron Chelberg, Don Mudrick, John Stewart, Mike Olson, Jim Berneche, Jim Johnson, Dody Johnson, Jerry Schroeder, Brian Randt, and Norm Kahler.
Township Board meeting was called to order by Clerk Roxanne Kahler at 7:30 pm. The Pledge of Allegiance was recited. The Clerk Kahler gave oath of office to the newly elected officer Lyle Johnson. Clerk Kahler asked for nominations for Chair Person. Dave Milles nominated Gene Olson, Lyle Johnson seconded. All ayes. Motion passed. G. Olson abstained. G. Olson asked for nominations for Vice Chair. Lyle Johnson nominated Dave Milles, Gene Olson seconded. Motion passed. D. Milles abstained. G. Olson made a motion that all nominations cease, Lyle Johnson seconded. Motion passed.
G. Olson requested review of the agenda presented by the clerk. G. Olson requested to move the Resolution for Stacy Lions Gambling Permit and Planning & Zoning to the top under Business. D. Milles made a motion to approve the agenda with changes, L. Johnson seconded. Motion passed.
G. Olson requested a motion for the minutes from the February 19 board meeting. D. Milles made a motion to adopt the minutes, L. Johnson seconded. All ayes. Motion passed.
Review of Board of Canvas Minutes for Board of election that was held after the annual meeting. Milles made a motion to adopt the minutes. Johnson seconded. All ayes. Motion passed.
G. Olson brought the consent agenda to the floor for approval. G. Olson requested approval of the following items: 1. Net Pay for Payroll Period ending 2/23/2008 for 4 items in the amount of $4623.34 2. Net Pay for Payroll Period ending 3/8/2008 for 4 items in the amount of $3990.99 3. Claims List for Approval for 37 items in the amount of $65,939.81 4. Net Pay for March 2008 payroll 8 items in the amount of $2,063.22 Milles made a motion to approve the consent agenda, Johnson seconded. Motion passed. Discussion: P. Olson requested that line four (4) to be pulled for discussion of net pay. G. Olson asked if the question is about the volunteerism pay. P. Olson remarked yes. G. Olson reported there has been discussion and time will be paid. G. Olson inquired if the net pay remains the same. P. Olson responded by saying yes and Planning and Zoning and Park Commission break down is needed. All ayes. Motion passed.
G. Olson requested the approval of the February 12th Board of Audit meeting minutes. Milles made a motion to approve the Board of Audit minutes. Johnson seconded. Motion passed.
Staff meeting minutes from the March 10, 2008 were reviewed. Milles made a motion to approve and accept the staff meeting minutes as prepared, Johnson seconded. Motion passed.
Business
Resolution for Gambling G. Olson reported that the Stacy Lions have requested a resolution for pull tabs at the Stacy Lent Tesoro. Jerry Schroeder represented the Stacy Lions in requesting gambling with pull tabs in the Lent Township. Milles made a motion to accept Resolution 2008-06, Johnson seconded. All ayes. Motion passed.
Planning & Zoning John Stewart, Secretary of Planning Commission, reported that a public hearing was held at the Planning Commission meeting for the review of a Park Plan and requests the board to adopt the plan. J. Stewart reported that amendments to the Land Use Regulations and will hold a public hearing for adoptions. J. Stewart reported that amendments should to be written for the RTC and a proposal from Kim Marie Granger will be written for services to the township. D. Milles reported that the RTC needs to implement plans for new standards on signs and mapping for the district phase development. D. Milles reported that Ms.Granger submitted a proposal for an estimated 80 hours at $75.00 an hour. Milles said that he doesn’t believe that 80 hours will be needed and a maximum of hours can be requested as the sub committee will be working with Ms. Granger. Time will be only charged for work at her office and there will not be any charge for attending the Planning & Zoning or subcommittee meetings. L. Johnson made a motion to table decision until the April 15 board meeting for further discussion. Seconded by Milles. Motion passed.
J. Stewart reported that two (2) responses have been received from outstanding land use violations. Mark Abramson of KGM Construction sent a letter saying that he will not conduct any commercial aquaculture activities on the pond. Troy Wood resides at 31841 Frontier Avenue, has responded to the illegal commercial refrigerators stored on his property and have been moved to an inside storage and kids cannot able to get inside the refrigerators. J. Stewart reported a lady came in to receive further information on receiving a Conditional Use Permit to start a life style consulting service. Stewart requested that the clerk ask for more explanation that is definitive on the conditional use permit for her business.
Organization of the Township-Appointments A. Johnson made a motion that any board member, clerk, or treasurer can pay gopher bounty. G. Olson seconded. Motion passed. B. Johnson made a motion that the chief Doctor on call at Fairview Lakes Hospital in Wyoming will be the Township Health Officer. Milles seconded. Motion passed. C. Road, Grading and Snow Removal Supervisor – Johnson made a motion for Supervisor Gene Olson, Milles seconded. Motion passed. D. Monthly Road Inspections – Milles made a motion for Supervisor Lyle Johnson, G. Olson seconded. Motion passed. E. Depositories – G. Olson reported that the 1st State Bank of Wyoming will be the official depository for Lent Township.
Milles made a motion for signatures as follows:
As per state statue, three signatures are required to make withdrawals from Lent Township’s checking account. No cash withdrawals will be allowed.
The authorized signers on each check are as follows:
the Chairperson, Gene Olson, or in his absence, the Vice Chair, Dave Milles; and the clerk, Roxanne Kahler, or in her absence, the Deputy Clerk, Bernice Woods; and the Treasurer, Pamela Olson, or in her absence, the Deputy Treasurer, Lori Olson.
Johnson seconded. Motion passed. F. Representative to the Lent Township Planning Commission – G. Olson made a motion for Supervisor Milles, Johnson seconded. Motion passed. G. Representative at the Lent Township Park Commission meeting – Milles volunteered. Johnson seconded. Motion passed. Milles removed himself from the Board of Adjustment. A new member needs be brought to the board for appointment.
H. Minnesota Benefit Association Group Life Insurance- The policy is for all board members, treasurer, clerk, and maintenance. Milles made motion for Life Insurance premium to be paid. Johnson seconded. All ayes. Motion passed.
Service Contracts 1. Seven County Senior Federation: Requested $300.00 - Milles made a motion to contract $300.00, Johnson seconded. Motion passed. 2. Family Pathways: Requested $1000.00 - Milles made a motion to contract $1000.00, Johnson seconded. Motion passed. 3. The Refuge Network: Requested $500.00 - Johnson made a motion to contract $500.00, Milles seconded. Motion passed. 4. Chisago County Senior Center: Requested a donation - Milles made a motion to contract $1000.00, Johnson seconded. Motion passed. 5. Chisago County Fair: Requested a $500.00 – G. Olson made a motion to contract $500.00, Milles seconded. Motion passed. 6. Chisago County Recreation: Requested $600.00 for services and provide a porta potty – G. Olson made a motion to contract Robert Gustafson for $700.00 for the 2008 youth ball field summer program, Johnson seconded. Discussion: Milles asked if there will be any controversy. G. Olson reported that Robert Gustafson would be paid directly for his services to waive any controversy. Motion passed. 7. South Chisago County Meals on Wheels: Requested $2000.00 – G. Olson made a motion to table for further information, Milles seconded. Motion passed. 8. Forest Lake Youth Service Bureau: Requested $1500.00 - Milles made a motion to contract $500.00, Johnson seconded. Motion passed. 9. New Pathways: Requested donation - Milles made a motion to contract $500.00, Johnson seconded. Motion passed. 10. Communities Investing in Families: Requested donation – Milles made a motion to decline a contract with Communities Investing in Families, Johnson seconded. Motion passed.
A letter will be sent to the representatives of the service contracts that were declined.
Legal Publications G. Olson commented that at the annual meeting, the township people decided to have the publications in all three of the papers. Milles reported that too much is being paid out for publication. G. Olson reported that notices would be posted on the website. Milles made a motion to have as the legal newspaper, the Post Review and the option to publish in other papers as needed. Johnson seconded. Discussion: Milles reported that legally only one official paper is needed. Milles reported that postings would be at Stacy City Hall and the Lent Township hall. Stacy Lent Tesoro will be contacted for possible posting. All ayes. Motion passed.
Park Commission Milles reported that the Park Commission voted to approve the Park Plan and present to the board for a motion. G. Olson read the findings of fact, conclusions, and recommended action signed by Brian Randt Chairman of Park Commission. Milles made a motion to adopt the Park Plan, Johnson seconded. All ayes. Motion passed. G. Olson is to present the Park Plan to Chisago County.
Fire Department. G. Olson reported everything is going well.
Gravel Report G. Olson inquired about type of gravel should be purchased. G. Olson reported that he would start getting quotes for 3000 tons of gravel. Milles inquired that after the annual road tour, a discussion will then decide what gravel should be purchased. G. Olson reported that Lyons Avenue would be bituminous in the year of 2009 in conjunction with Linwood. G. Olson reported that he was asked to attend the Linwood board meeting on March 25th, 2008 for a discussion on prepping Lyons Avenue.
Evergreen Recycling Date G. Olson requested a date for recycling either April 19th or May 10th. Milles requested May 10th as the ground may be dryer. Milles made a motion for May 10th, Johnson seconded. Motion passed.
Road Report Larry Peterson submitted the road report. G. Olson requested the annual road tour needs to be schedule before the April 15th board meeting. Road tour will be on Friday, April 11th at 9:00 a.m.
Treasurer Comments No comment.
Clerk’s Comments R. Kahler reported that the Spring Short Course will be held on Monday, March 24, 2008 in St. Cloud. G. Olson, D. Milles, L. Johnson, P. Olson, and R. Kahler will be attending. Bernice Woods will be in the office that day. The cost of the seminar is $40.00 per person and the township will cover the cost. Kahler received the rental property valuation notice and can be reviewed. R. Kahler reported the contract with Coordinated Business is due for renewal on April 4th. Kahler recommended for renewal as the printer is getting older. Labor, parts, and toner are included in the price of the contract. Milles made a motion to renew the contract with Coordinated Business, Johnson seconded. Motion passed. R. Kahler has inquired at Rapid Press for printing prices of letterhead and envelopes. Comparison prices for printing in office or have outside printing is being done. Jim Berneche suggested looking to high schools for printing costs. R. Kahler reported building, heating, and plumbing permits from February’s board meeting to present, has totaled $952.75 not including surcharges.
Other G. Olson reported to the audience, that on Monday, March 10, the present Township board and ex-Township board had a meeting with the City of Stacy, to discuss an orderly annexation with eight (8) properties on the south end of Stacy. No hostility was presented and was open to suggestions. Lent Township attorney was present and will be writing up a draft plan to present to the City of Stacy.
Jim Berneche made a request to pass along to residents in the township, to go on the Lent Township website for a link to Hamburger Helper to comment on why the township should receive a grant for park equipment.
Milles made a motion to adjourn. Johnson seconded. Motion passed. Meeting adjourned at 9:17 pm
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